The structure of a traditional office has been too rooted and rigid in the past. As the world is gradually recovering from recession, almost every business is looking forward to cutting down expenses and saving more. It is no surprise that small as well as large business organizations, companies, sole proprietors etc. are seriously considering the option of a virtual office rather than bear the cost of hiring a rented office in the current times. A virtual office is indeed a good economic cover especially for the emerging businesses.


Do you know that leading provider of global virtual office services such as Davinci Virtual was recently in news as they would be communicating with the clients using Android application? Such kind of virtual platform would allow customers to make use of a host of services such as voice and video conference calls, voice to text, live web chat, taking orders, scheduling appointments and many more. This concept would have been quite ironical before the internet explosion. Time is indeed cash in the current economy.


Virtual offices in simpler terms, would allow you to work mainly from home or basically anywhere in the world as long as you have an internet connection. In order to use the services of a traditional office, a company can be hired for the same. Offices operating virtually may be an answering service functioning 365 days a year, 7 days a week and 24/7 (round the clock). You would also be getting a prime physical address in a main city at a very small price (sometimes less than 10% of the actual rent rates!).

It is not required on your part to maintain a full time staff to deal with handling of calls. Mails can also be redirected to you. A virtual workplace would allow you to use all the services which are provided by an in-house receptionist. Such a workplace can reply your emails, respond to faxed messages, answer phone calls etc. You can also customize the arrangement of such services as per your business requirements.

Virtual offices are springing up in many parts of the world especially due three main reasons:

1. Lack of adequate manpower in the vicinity
2. Increasing demand of services
3. A tight budget (The interesting part is that a virtual office slashes the budgets to a minimum while increasing the level of quantity as well as quality of services simultaneously)

It should be noted that a virtual office is not that rosy as it sounds. There are certain disadvantages associated in such cases. Virtual offices would not allow you to work with your co-workers on a face-to-face basis. Lack of personal touch may significantly affect the quality of work and morale of the workers. It is not necessary for an employee to turn up for work on time. There might be a lack of professionalism, discipline and procrastination among the employees.

Virtual office software’s such as collaboration software, project management software, employee monitoring software, calendar software etc. almost creates an illusion of a traditional working environment. Thus, control over a decentralized workforce is effectively maintained. Areas of employee productivity and project delivery before deadlines can be effectively managed online due to such a system.

Incorporating virtual workplaces is expected especially by the large corporations as the world becomes increasingly technologically advanced. However, it remains to be seen as to what would be the repercussions in the future when such offices are established on a large scale.

By yanam49

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